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Info for Coaches & Team Liaisons


Required Coach Training - Positive Coaching Alliance - postponed - June?

The Ingraham Athletic Booster Club is hosting coach training at a date tbd. Traci Huffer will follow up with all coaches, once this event is scheduled, probably for June. 


Coaches or Liaisons - Compiling the team rosters

Coaches will be asked by our Athletic Director, Traci Huffer, at the start of the season to compile a roster for each team. The roster(s) is/are used by the school. 

Parent team liaisons or student team managers can help coaches to complete this task. The school sports secretary, Maria Medina, will not do this for you.

An Excel template of useful information to compile is below. You can open this in Google docs too.




Spring 2019 Grant Cycle is OPEN! Applications due May 16.

The IABC provides twice yearly monetary grant requests in support of team related sports needs. 

To be considered for a grant in the Spring cycle, download the grant application doc (on this webpage),  start compiling your support documents to illustrate pricing (including sales tax!) and reach out to our AD, Traci Huffer, or the IABC with any questions about the process.

Once submitted, the committee will review all requests and respond  to inform you of your time slot to present your request to the IABC Grants committee on May 21, 2019, starting at 7pm in the library. Final deadlines for submissions and presentation date is TBD.

Please find the grant application documents posted here in Word doc and PDF versions (you only need one).  You can email your submission to myself, Andrea Iacolucci and Sue Hauck or hand in a printed version to the IABC mailbox in the school office.  If you do hand in paper copy to the office, please email us that you have done so, and we can look for it.

If you have any questions, please don't hesitate to reach out to

Andrea Iacolucci & Sue Hauck 

IABC Grant Committee Leads


Grant Request Tips and Suggestions

The next grant cycle is spring of 2019, with an exact submittal deadline in May TBD. (This cycle is too late for spring 2019 sports to capitalize on during the current season.)

Head coaches should submit general fund Grant Request forms to the Ingraham High School Athletic Director or directly to the IABC Grants Committee.  Liaisons are encouraged to help your coaches with completing the Grant application and supplying supporting documentation.

A disbursement committee made up of the officers and at least three members of the IABC Board of Directors award grants.  The general order of priority is:

  • what will benefit the most athletes
  • funding expensive team equipment
  • training seminars, camps, clinics or tournaments for athletes
  • team-building events
  • special transportation requests
  • team awards

Tips for effectively requesting grants:

  • provide as much information as possible including costs and priorities (be specific!)
  • submit your request by the deadline (be on time!)
  • be present at the meeting to make your case (be there!)
  • have a team captain or player at the meeting to present the need discuss alternative plans (e.g. fundraising) if the IABC is unable to grant all of the requested funds
  • show your support of the IABC by encouraging your parents to attend IABC events and providing IABC with requested information in a timely manner (for example, rosters for the Sports Programs).


TEAM PAYMENTS INFO

For any team fees per athlete or gear purchases that will be deposited to a team's IABC account,  checks must be made payable to:

Ingraham Athletic Booster Club  or IABC

The team name (e.g. tennis)  should be made in the Memo line at the bottom left of the check, not in the 'payable to' line. 


WINTER 2017 GRANTS AWARDED

Boys Lacrosse - equipment

Boys Soccer - 20 new balls & 2 ball bags

Boys Basketball - HUDL video subscription

Football - tackle training equipment

Baseball - 2 pitching mounds

GRANTS AWARDED 2016-17

Cheer - Foam Panel Mat

Cross Country - PT equipment for warm-up, recovery

Baseball - Uniforms

Girls Soccer - keeper training, game balls

Wrestling - new uniforms

Football - iPad and Coach Clinic, HUDL subscription, wrist bands for list of plays, undergarments

Basketball, Boys & Girls - Rebounding/Shooting Machine, summer camp subsidy

Gymnastics - match up to $3,000 for equipment if rest of of funds raised by team

Boys Lacrosse - 3 Player Scholarships

Girls Lacrosse - goal net 

Track - elite level starting block, laptops for running meets

Athletic Trainer - Additional trainer hours (above what the district provides)

Tennis - Tennis Tutor Plus tennis ball machine


Coach & Team Liaison General Information

What Funds are Available to Coaches?

Each sports team has an individual account maintained by the IABC treasurer.  The funds in this account may be used at any time when requested by the team’s head coachContact your team Liaison or the IABC treasurer to determine the exact amount of funds available -- the current IABC financial statement is posted above as a reference.

The IABC Treasurer can be reached here:  IABCTreasurer@gmail.com

To receive team-specific funds, present an original invoice or receipt, along with a completed disbursement request form, to the IABC treasurer. Funds are disbursed by the Alliance for Education.  It may take up to three (3) weeks to receive a check. 

Funds in the team account may be used as the head and assistant coaches see fit.  However, items of a safety nature MUST BE provided by the Seattle School District. 

Deposits into Team Accounts

Deposits can be left in the IABC mailbox in the main office at Ingraham HS or mailed to the school. 

**NO CASH will be accepted**  All checks should be made out to IABC.  Please include team account name (e.g. Baseball, Girls Soccer, etc.) and the purpose of the deposit (e.g. donation, uniform reimbursement, Shout Out, etc.) in memo field of the check or note it on a separate piece of paper included with the deposit.  

***Coaches and team parent groups need to keep the Athletic Director and IABC informed of any additional planned fundraising efforts (more information on team fundraising can be found below)***

Team Liaison/Team Representative to the Booster Club

Each team is provided a liaison from the IABC Board of Directors.  This is a designated helper, usually a parent. Team liaisons will contact coaches to provide assistance and answer questions. A list of current liaisons can be found on the Contacts tab


NEED LOGO FILES FOR CUSTOM ORDERS???

If you are wanting to order team shirts, hoodies, whatever it is, and you want to use one of the existing logos, we can probably help you.

I hope to update the website with logo files to download, but it's not ready yet. I need to vet out which are the good/final logos before I upload them.

In the meantime, if you are looking for a particular logo, especially one you see on this site, email us at: ingrahamramfans@gmail.com, and I'll respond within a day or two.




Getting access to edit your Team Pages

Coaches, liaisons, volunteer team parents - if you are seeking access to be able to edit your team pages on this website, please follow these steps.

1. Create a login for this website (see upper left corner a tiny "Login" or "Become a Member"). Make sure you 'submit" your login name request.

2. Write down your Login/Username

3. Send an email to IngrahamRamFans@gmail.com with your Login and your email requesting permissions to edit your team page (tell us which team, please). Please cc your coach.

4. We will respond within 48 hours with the access.

5. We will reply to the email you provided, letting you know it's ready for you.



IABC Grants Explained Further... 

Grant funding draws from the IABC General Fund; these funds are earned by IABC at the Champions Breakfast, through Sports Program advertising & Shout-Out sales, and through other resources such as Dine at Duke’s (April), and Give Big (May). When a team fundraises independently, those moneys are deposited to that team’s specific account and can be resourced at the discretion of the head coach, following the disbursement procedures. Team fund balances are updated monthly and available at IngrahamAthletics.org.

There is no guarantee for a team to receive grant funding, and funds are limited. If you would like to apply for funding to support your team, please keep these tips in mind:

Participation:  Your teams’ and team families’ participation in IABC initiatives/events counts. Shout-out sales, attendance at the breakfast, participation in the organization, etc. make a difference. If you as a coach have enthusiastically promoted and supported IABC initiatives that benefit all Ingraham sports programs, the grant request is valued in a more positive light.

Grant Request detail: Do your research before submitting. Detailed pricing is the most common missing piece of a grant application and lack of documentation can affects your potential grant award. Application must include clear proof of pricing for anything you are requesting. For example, if you hope to fund new uniforms, include the pricing breakdown of the uniforms you are considering. A print-out from the internet is sufficient or a specific bid from a vendor - that type of thing. Be sure to figure out the prices for shipping and sales tax when determining your total expenses.  Then, decide if you want to include those items in your grant request total. Shipping can be a significant charge, especially if you're considering a heavy or over-sized item.

Additional team fundraising:  Demonstrate that your players have been earnest in their attempts to raise funds on their own, or that they have a plan to fund raise towards the project you are pitching. A request for additional funds from IABC iheard with more sympathetic ears when the coach can show how the kids have been involved in helping to raise funds to support the efforts.

Past Grants Received:  If your team has received exceptionally large gifts in the most recent grant cycles, it may be that IABC will want to direct funds to other teams, based on need. This is not to say that your request isn’t worth submitting. This is a factor that comes into play when working with limited funds.

Know what can/cannot be funded: IABC cannot fund consumables or items that remain with the athlete. IABC can support team purchases that are inventoried, turned in at the end of the season, and ideally, used for multiple years. Examples of team support have included uniforms, bags, jackets, camps, tournaments, training, sport-specific equipment – to give you an idea.  Items that athletes wear and keep, like baseball caps or soccer socks, cannot be funded.


TEAM FUNDRAISING

BEFORE your team starts a fundraiser, there are 2 forms that need to be completed, (1) SPS form - ASB Services Agreement and (2) IHS form - Fundraising Campaign (work is currently in progress to combine these forms).   You can find these forms below or on the Forms tab on the left hand side.

It is appropriate for a parent volunteer to complete the bulk of these forms (and run the fundraiser) but the team coach must review the information and indicate his/her agreement to the team fundraiser.

Once completed, these 2 forms can be sent electronically to Traci Huffer, IHS Athletic Director, thuffer@seattleschools.org; or you can drop them off at Ingraham.

Traci will look through them as soon as possible and let you know her approval, or any questions/concerns she may have about the fundraiser.  Please allow at least a week for her to review these documents, BEFORE you begin your fundraiser.

There are two options using the tools on this website to do direct appeal fundraisers. These must be approved by our AD, Traci Huffer.

  1. Request to create a specific 'Registration' session for your team/sport to raise funds. Once approved, ask current IABC website webmaster for assistance in set-up. Turn-around for registration creation is 5-7 business days. The cost is 3% + $1/transaction. Funds received by IABC Treasurer will then be deposited to team IABC account.
  2. Rally Me Fundraiser. Direct appeal with a few more bells & whistles, like a counter showing how much raised. Cost is 7.9% + $0.30/transaction. Once approved, ask current IABC website webmaster for assistance in set-up. This is done on-the-spot by the user, so no lag in turn-around. Funds received by IABC Treasurer will then be deposited to team IABC account.

Ideas & Sample Forms

Fundraising Ideas used previously by various teams:

  • Car Washes
  • Sport Clinics or Camps (for younger athletes)
  • Sales of Merchandise (sweatshirts, seat cushions, scarves, cookie dough, and so on)
  • 1 Green Planet Recycling events
  • Direct Appeals - we can receive funds directly through this website, need to request assistance from IABC to help set up. 
  • Direct Appeals via Rally Me, our partner application with our website. Funds received to IABC account, quickly.
  • Hit-A-Thon (athletes gather pledges based on how far they hit the baseball; could be adopted for "how many laps ran" etc)
  • On-line Fundraisers (such as SnapRaise, GoFundMe, etc)